Tfin50 2. 1. Unit 1 FundamentalsLesson: Customer/Vendor Accounts 1. You enter an IBAN as part of the bank details for customer/vendor. COMPILED BY MUHAMMAD AKHLAQ KHAN SAP TRAINING MANUAL-2 Enter the additional line items for the document in the table in the lower part of the . Types of forms are: SAP Script Form Smart Form SAP PDF Form If you. TFIN52_2 Financial Accounting II Part - Free download as PDF File .pdf) or read online for free. Summary of TFIN50 SAP Course Part 2. Uploaded by.

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Tfin50 Part 2 Pdf

Summary of TFIN50 SAP Course Part 2 - Free download as PDF File .pdf), Text File .txt) or read online for free. Sap Fi Books Tfin50 - Download as Word Doc .doc /.docx), PDF File .pdf), TFIN Financial Accounting I Part 1 of 2. Course Overview Unit 1: Basic settings. Visit to see details and download links.

At client level, specifications and data valid for all organizations are entered to avoid duplication of data entry. Each client is technically independent unit with separate master records and complete set of tables and data. Whereas Segments have ten characters, companies have six characters either numeric or alphanumeric. The country installation program not only creates a country-specific company code template but also a country-specific template for controlling areas, plants, downloading organizations, sales organizations, credit control areas, financial management areas, and so on. Business area: Business areas represent separate areas of operation within an organization and can be used across company codes. They are balancing entities that can create their own set of financial statements for internal or external purposes. It is therefore possible to save and evaluate transaction figures for each business area. Profit center: The aim of the profit center invoice is to provide an internal analysis of profits. From an Accounting point of view it must be determined whether only a profit and loss statement at profit center level is to be created document breakdown not active or whether a financial statement is also to be created document breakdown active. This information is used to make decisions on the allocation of resources to segments and to evaluate performance.

You can edit these reports online or print them. The proposal list shows the business partners and the amounts to be paid or received. Any exceptions are also listed here. Users can drill down several times to view and change the details of the individual payment items There are several ways to configure a payment block: o If a problem arises during the invoice verification process, the invoice is usually blocked for payment. Users can also specify whether the payment block can be removed when payments are processed.

After you have edited the payment proposal, the system uses it as a basis for the actual payments. What happens during the payment run? Subaccounts are generally managed on an open item basis and with line item display.

The document type for payment documents is defined in the country-specific specifications for the payment method. For cross-company-code payments, you can enter a further document type that is used for the clearing postings. Both document types must be defined using internal number assignment. Documents from the payment run contain the date and identification number for example, ID of the run in the document header text. For calculating the value date of check payments, you can enter a check cashing time in the master data.

This has priority over the days to value date for checks The print run starts the standard print programs, which can both generate the payment media such as checks and provide the files DME for transfer to the banks. Individual steps: o The payment media, payment advice notes, and payment summary are sent to the print administration o The DME payment data is sent to DME administration o Intermediate documents are created for selected payments and forwarded to the EDI subsystem.

A print program is assigned to each payment method for each country. A print program is assigned to each payment method for each country when it is configured. To run the print programs, the system needs at least one variant for each print program and payment method. If several variants are assigned to a print program, the system runs the program once for each variant.

This program chooses all the payments that were selected for EDI. With Data Medium Exchange, a file is created that contains all the relevant payment information in accordance with the banking rules of the country in question. You can also print out the DME accompanying note. The data medium and the DME accompanying note are then sent to the bank. In the SAP TemSe, the file cannot be accessed by unauthorized external users o Assigns check numbers to payment documents o Updates the payment documents and original invoice documents with the check information o Prints checks and accompanying documents Lesson 4 Payment Medium Workbench PMW is used to create payment media.

The user is provided with a generic payment medium program for all payment medium formats whose variants are to be entered in Customizing. The user can create the structure of the note to the payee and choose different notes to the payee according to their origin vendors, customers, personnel, travel expenses, treasury, online payments, and so on.

Simple, modification-free options for adjusting delivered formats to meet customer or bank requirements including individual selection parameters for the payment medium program.

Simple tools for creating new formats no programming experience required to use the DMEE. Customizing to structure the note to the payee. Improved performance, especially for large payment runs A payment method becomes a PMW payment method in only four steps: o 1. The relationship between the total amount and the total open items must be greater than a minimum percentage.

Usually the minimum amounts and percentages at higher dunning level are greater than those at lower levels. As a result, the account id dunned. The dunned items are: Item-1, item-3 and item 4.

Item 2 is not dunned because it is still within the line item grace period. Class Notes: The system performs three checks: If all items are dunned with one dunning notice, the dunning text is worded according to highest dunning level. Note that the dunning levels are not yet entered in the items or accounts.

This happens later when the dunning notices are printed. At this point, however, the dunning levels have already been determined.

Dunning Requirements After it has determined the dunning data, the system checks whether dunning is really necessary. Normally, it is not necessary to send a dunning notice if the dunning data has not changed since the last dunning run. This means that an account is only dunned if one of the following conditions is fulfilled: This option is usually selected for the last dunning level and for payment reminders dunning procedures that comprise only one dunning level Accounts in a legal dunning procedure are subject to a different rule.

If the start date of the legal dunning procedure is entered in the account master data, the account is always dunned if one of the following conditions is fulfilled: The system does not send any dunning notice to a customer with legal dunning procedure, even if the dunning data has changed. It does not make any sense to send a dunning letter to a customer who has obviously not responded to any previous dunning notice. If an account is dunned according to one of the criteria above, an internal note is printed on special form and sent to a legal department.

A sample printout can be made or displayed on screen. The changes to the dunning proposal are saved.

Otherwise, it blocks the selected items for processing on other dunning runs. This change does not apply to the current dunning run. Only changes in the dunning proposal apply to the current dunning run. The dunning level can be raised or lowered as required in the master data and documents. The print program for the dunning procedure: If dunning notices are to be sent to one time customers, the dunning date is updated only in the relevant items.

Dunning notices are printed in a sequence defined by sort criteria. Grouping Items in Dunning Notices Items that are to be dunned are grouped together in dunning notices as long as they have the same: The items in a dunning notice are sorted according to various sort criteria.

Special Grouping I You can also group items by the following criteria: Dunning by Dunning Level: In the company code specific settings for the dunning program, you can choose whether a separate dunning notice is to be printed for each dunning level. In this case, the text for the dunning notice is selected according to the dunning level of the grouped items.

You can use the field in the index tables for open items. Decentralized Processing. If a customer has a head office with several branch offices, items are posted to the central account. As a result, the head office usually receives one dunning notice with all the due items from its branch offices. If decentralized processing is selected in a branch accounts, dunning is processed locally, that is the notices are sent to the branch offices.

Special Grouping II You can use cross-company code dunning to combine overdue items from different company codes in one dunning run. The overdue items from one customer that exist in different company codes are dunned with one dunning notice. The items are grouped according to predefined rules, for example, by dunning levels, dunning areas, or dunning grouping, and assigned to one or more dunning notices.

This means that you do not have to send the customer a separate dunning notice for each company code. If you want to dun different company codes at the same time, you have to assign the relevant company codes to a shared dunning company code. If a date for the legal dunning procedure has been specified for an account in the dunning company code, this also affects the department company codes.

Dunning Text Control Based on SAPscript Standard texts are available for entering company code or dunning area data in a company code independent form. The dunning recipient can be different from the address of the dunned account. Data in a dunning text element: The dunning interest depends on the dunning level and is calculated using an interest indicator. Minimum amounts for interests can be used.

To prevent the payment deadline from falling on a holiday, a public holiday calendar ID is assigned to the dunning procedure. The total of all due items from a specified dunning level is calculated and can be used in the dunning text.

Items with dunning block or collection method are not displayed. If the dunning notices for each dunning level option are selected, a list with all the items cannot be printed. Items with special dunning keys can be printed separately. Dunning Charges depend on the dunning level and can be either a fixed amount or a percentage of the dunned amount.

A minimum amount for the dunning charges can be set. Dunning notices can be printed with an attached payment form for bank transfer. The customer can use this form to pay the dunned amount. The dunning notice must only contain items with the company code currency. The payment program can create a payment advice note containing the items in the dunning notice.

When the customer pays a dunned amount, this advice note can be used to assign the incoming payment to the relevant items. The payment advice number has 10 digits and starts with Payment advice type 08 must be defined in the configuration setting. Correspondence Lesson: Everyone tries to automate his correspondence as much as possible but also tries to be able to create specific correspondence for his customers.

There are various types of correspondence in the system: Public Correspondence is triggered by specifications made in the master record, such as invoices and account statements.

You can create correspondence online when you process payments manually and from the line item display. In Customizing, you can configure appropriate correspondence for certain postings, such as payment differences. The correspondence creation process comprises of the following steps: Request the required correspondence.

Here, the system initially only notes internally which correspondence types are to be created. The requested correspondence types are printed. Typically correspondence is printed automatically with a particular frequency, for example dunning letters, account statements, and so on.

In certain cases, it is possible to print certain correspondence types individually and on demand. The print request is sent to the spool system. Following this correspondence is printed on the selected printers. Steps involved in creating correspondence: A correspondence type represents a type of letter in the system. You have to create a correspondence type for every type of letter you need. The correspondence type can be selected by the user when processing business transaction or are used automatically according to rules defined by the user or the system.

You can use the standard correspondence type accordingly. This is necessary because the standard correspondence types could be overwritten with the next release.

Correspondence Type Components: You define following information for correspondence types: Individual letters Account number Document extracts Document number The data is either entered manually by the user or determined automatically by the system after the user has selected the relevant correspondence type. Data from several company codes can be combined in one letter. Select the Cross Company checkbox in the correspondence type and assign the company codes to correspondence company codes in the IMG.

You can use the following correspondence types in all company codes: Printing Correspondence: A suitable print program and selection variant are defined for each correspondence type. The selection variant is used to print the requested correspondence. You can distinguish your specifications by company code.

This is usually necessary for companies with several company codes, since you also enter the printer on which you want your correspondence to be issued in the selection variant. In a separate step, you define the form that the program is to use to create the correspondence. A correspondence type can have several different forms letters. The individual forms are distinguished by their form ID. This ID is assigned to the selection variant to make sure that the right letter is printed. You can change these forms to add your company logo, address, and an additional text if necessary.

Closing Process — overview Lesson: Pre-closing activities that begin in the old month include: Technical — Open new accounting period FI 2. HR — Post payroll expenses. SD — Post goods issues for deliveries to customers. Closing activities for external Purposes include: Pre-closing activities that bein in the old month include: Financial Statements Lesson: You can produce different outputs from this report program by specifying different financial statement versions.

You determine the following: It does, however, have the following restrictions: The standard system is delivered with sample financial statement versions. You can copy these and modify them to create your own versions. Financial Statement Versions: Financial statement version can be defined in two steps: The net profit or net loss and profit and loss results are calculated using same report that you use to create the financial statement.

In addition the report list the accounts that were not assigned to an item in the financial statement version under the item Non-Assigned Accounts.

The net profit or loss is determined only from the accounts that are assigned to the assets and liabilities items. Accounts belonging to the items notes to financial statement and notassigned are not taken into account for determining net profit or net loss. Profit and loss result is derived from the balance of all the other documents.

A financial statement version consists of a maximum of 20 hierarchy levels. Account Group Assignment According to Balance: Bank Account with positive or negativebalance , Accounts Receivable etc. Drilldown reports make navigating through your data simple. You can move to different details levels or in different objects for analysis purposes, or change between drilldown view and detailed views.

Drilldown reporting also provides functions for processing lists, such as sorting, conditions threshold values , ranking lists, and so on. The menus and the functions directly available in the drilldown report make it easy to use the information system. Characteristics and key figures form the basis of the drilldown report presentation. Characteristicsdefine how your data can be classified or provide a time reference. Key figures include stored valuesor quantities and calculations based on these values and quantities.

Drilldown List and Detail List Reporting: Each report consists of a number of lists that are divided into two categories according to theircontent: A drilldown list displays a selection of key figures in combination with at-least one characteristic for example, balance sheet value for a fiscal year, the variance calculation for a number of drilldown characteristics.

The key figures appear in the columns of a drilldown list. The lowest level of the drilldown characteristics appear in the rows of this list, while all other levels and their selected values appear at the top of the report.

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A detail list always shows all the key figure and characteristic combinations for a single combination of drilldown characteristic values. The key figures appear in the rows of a detail list. Receivables and Payables Lesson: The closing process may vary from country to country. Balance Confirmations: The balance confirmation and reply slips are sent to the customers and vendors and the lists are forwarded to a control center.

Here the replies are compared with the reconciliation list and the results entered in the results table. Customizing 1: For example, you would include the number of replies received and the total amount contained in the replies received. Customizing II: Enter an ID orleave the field blank. Depending on what you decide to enter here, the corresponding ID has to be included in the selection criteria when the program is run.

Before closing or creating financial statements we have to perform foreign currency valuation for the transactions done in foreign currency. These transactions can be cleared or open. For cleared items the exchange rate would be that of the date on which it was cleared. For open items current rate is applicable.

This is done because at the yearend there could be some revenue or expenses due to exchange rate fluctuation which should be reflected in the financial statements. You carry out the foreign currency valuation before you create the financial statements. Thevaluation includes the following accounts and items: Foreign Currency Valuation: A foreign currency valuation is necessary if vendor accounts contain open items in a foreign currency. The amount of these open items was translated into the local currency at the time they were entered using the current exchange rate.

The exchange rate may be different at the time of closing, and open items need to be valuated again. It also creation valuation posting. For this reason, the amount is posted to an adjustment account, whichappears in the same line of the balance sheet as the reconciliation account.

This has to be set up inconjunction with the country-specific valuation regulations. It defines, for example, whether o the lowest value principle, o the strict lowest value principle, or o a general principle also with revenue from the valuation is to be used for valuation. Invoice FC 1. Valuation 1. Payment 1. Valuation Methods — Customizing The valuation method contains the valuation approach to be used for carrying out a foreign currency valuation as part of the closing operations.

For valuation you use one of the following two principles: Valuation is carried out only if the valuation difference is negative i. The valuation is carried out if the new value has a greater de-valuation or greater re-evaluation for the entry than the previous valuation.

The reversal is independentof the valuation area for which the foreign currency valuation run was started. There are three ways for making value adjustment of Accounts Receivables: The posting record is as follows: Expensefrom flat-rate value adjustment to value adjustment.

If the debt is irrecoverable, the receivable is cleared from customers account and the amount is posted to the account for depreciation of receivables.

You must also set up the appropriate adjustment and bad debt expenses account for doubtful receivables in the account determination table. The Valuation run produces a valuation proposal that you can manually change, if desired.

If you agree with the proposal, you can transfer the valuation to the general ledger to generate the postings. The system then makes the adjustment posting for the relevant key date and the reversal posting for the relevant key data and the reversal posting for the day after the key date. Payables and receivables have to be listed separately in the balance sheet. Since it is possible forsome vendors to have a debit balance, these balances need to be changed to customer-like vendoraccounts prior to creating the financial statements.

In some countries it is also a requirement that payables are grouped in the balance sheet according totheir remaining life. Both regroupings are carried out using a special program.

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At the same time, these regroupings areremoved on the first day of the next period, since regrouping is not necessary for daily processing. The foreign currency valuation as well as the regrouping can be completed in different ways to meet various legal requirements. The results are then posted to various accounts that are used by different financial statements versions.

This program is also used if reconciliation account for a vendor was changed during the year. Before you create financial statements, you have to group your receivables and payables according to remaining life so that they are correctly displayed in the financial statements.

To do this, you have to make adjustment postings. Balancing of Affiliated Companies: Your company code has receivables from and payables to a businesspartner that: We recommend that you define an alternative reconciliation account in the master data receivables from, payables to affiliated companies. In customizing you should assign the adjustment accounts based on these special reconciliation accounts. Accruals and Deferrals Lesson: The reversal date of thatdocument is then regarded as the posting date of the reversal document.

The reason isnoted in the document that is reversed. The reversal reason also defines whether: Expenses and revenue posted in one period can often originate in other periods. In other words, they are distributed to the periods to which they relate.

The recurring entry program is suitable for posting accruals, since the exact same amount is posted to the same account in each period. If you are certain about the reason and amount of the accrual. As input it receives basic data that describes the subject matter to be accrued, for example, data for arental agreement. The Accrual Engine uses this data to calculate the accruals and creates the relatedperiodic postings. Just like the motor of a machine, the Accrual Engine itself is not visible for the end user.

Instead, the user works with the application components of the Accrual Engine. The subjects to be accrued are entered there and are forwarded to the Accrual Engine. SAP develops and delivers the application components of the Accrual Engine.

They cannot be developed by customers.

The application component always refers to a special accruals scenario and provides an optimized user interface for this scenario. The Accrual Engine is used amongst other things for: Basic Data— The basic data consists of a description of the subject to be accrued accrualobject and all other information required for carrying out the accruals. Basic data is timedependent. Accrual Engine Documents and Totals Records All accruals postings create documents in theAccrual Engine Accrual Engine documents and update fiscal year-specific totals records.

The Accrual Engine documents automatically create corresponding documents in FI. Variouslevels of summarization are possible. If errors occur during the FI update, you can trigger thisagain manually.

Usually, two main processes are triggered from the application component: Depending on the Customizing settings; an opening posting may bemade immediately. An Info system gives you directaccess to totals records and documents in the Accrual Engine. You can also carry out accruals simulations. Advantages of the Accrual Engine: You do not have to calculate the amounts manually and enter them as fixed values in recurring entry documents.

If the amount to be accrued changes, the accruals amount are adjusted automatically. Activate the Application Component: To activate an application component of the Accrual Engine you have to carry out the followingCustomizing activities: Closing Activities of the Accrual Engine: The Accrual Engine requires only a small number of closing activities of a purely technical nature.

Balance carry forward - At the end of the fiscal year you have to carry forward thebalances of the accruals objects into the next fiscal year. This has nothing to do with thebalance carry forward in the General Ledger. You can tailor certain functions to meet your individual requirements.

For example, you can add your own fields or parameters. In the application component Manual Accruals, you create the basic data manually via a simple user interface. The basic date is usually subject matter to be accrued based on different contracts such as rental agreements, insurance contract.

A report must be written to select the data, export it, and adjust it to the structure of the function modules. The function modules can then be called up to load the data into the Accrual Engine. This can be used for various purposes such as valuation, conversion, translation, and planning. The relationship between currencies must be maintained per exchange rate type and currency pair using translation ratios.

This usually has to be performed only once. A very efficient combination of the exchange rate tools is: o Using a base currency for the average rate M o Using the exchange rate spreads to calculate the downloading and selling rates B and G A base currency can be assigned to an exchange rate type.

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We then only have to maintain exchange rates for all other currencies into this base currency. A translation between two foreign currencies is calculated via the base currency, that is, by combining two exchange rates.

Exchange rates can be entered as a direct or indirect quotation. We can maintain two prefixes that can be used to differentiate between direct and indirect quotation exchange rates during input and display. You define the chart of accounts with a four-character ID.

Every company code must have a chart of accounts assigned to it. One chart of accounts can be assigned to several company codes variant principle. If company codes intend to use cross-company code controlling, they must use the same chart of accounts. Texts entered for the chart of accounts segment are managed by text ID and language. We can define: o The number of tab pages o The title of the tab pages o The field groups that we require and their position on the tab pages o We can select the layouts for central processing, and processing in the chart of accounts- and company code-specific area.

To use one of the accounts from the assigned chart of accounts in our company code, we must create a company code segment for the account.

We define the information that is relevant to each company code in Co Code Segment: o Currency o Taxes o Reconciliation account o Line item display o Sort key o Field status group o House bank o Interest calculation information In the chart of accounts segment, we have to specify whether the account is a balance sheet or a profit and loss statement account because of their treatment in the closing procedure.

If there is only one retained earnings account, the system automatically uses the one defined in Customizing.

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